Services

This package is our " Lend a Hand" perfect for couples who have already executed their vision with planning and design securing all vendors and venues for their wedding and just need a quarterback to make all the necessary plays to get to the finish line.  This package is solely for Coordination and Management only if you need to set up and clean up please see our Ala Cart items below.  

***This package is not structured for a large guest count

100 guests or below***

Investment Starts at $2800

8 week take over for all vendor & venue communication 

• Checklist and Custom Task Manager to help the couple plan
• Create a custom Master Timeline that is digital (paper-free environment)
• One Initial in-person meeting Limitless correspondence via scheduled walkthrough phone call, text, or email 
• One Walk through venue upon request 
• Coordinate all vendor arrivals and oversee set up and floor plan that is premade by designer
• Vendor Coordination and Management 
•  Onsite for Rehearsal(1hrs), Coordinate Ceremony and Reception(8hrs)Does not include break down unless added).
•  Manager of Events & Vendors during the ceremony and reception.
• Set up of Guest table and Gift area ( If not included with Design Vendor) with items provided by the couple

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• This package is our " I got this just be here to assist"  for couples who want to remain active throughout planning but need professional help to bring their vision to life and stay organized. This package includes everything in the Management package plus the details below.  Biggest benefit to this package is that you have a lot more time with WTO to plan your wedding and have access to vendors and resources.  *** Any guest count over 150 will incur extra fee for extra coordinators for coordination and management of guest and vendors etc. *** 

Investment Starting at $3800

• Point of contact for all vendors from 90 days before wedding date through day of 
• Four in person or virtual meetings with couple to plan and create and tour venues
• Vendor recommendations up to 3 max
• Venue Recommendations up to 3 max 
• Budget assistance 
• Create a custom Master Timeline that is digital (paper free environment)
• Assistance with design & layout upon request if working with outside vendor. 
•  Limitless correspondence via scheduled phone call, text, or email
• Access to WTO personal client portal for task, notes to help organize your planning experience. 
• Onsite for Rehearsal(1hrs) Coordination ceremony and reception(8hrs), (Does not include break down and clean up unless added to package)
•  Manager of Events during ceremony and receptions 
•  Coordinate with photographer to collaborate shoot time with Master timeline Coordinate with DJ/musicians to collaborate music with Master timeline 
• Coordinate with Designer& Venue to develop floor plan layout  
• Assist with packing couples personal items , gifts, cards etc. in secure location. 
• Communicate with Vendors via email to go over house rules of venue requirements and arrival times.  
•  Management of all vendors and take them to designated area for set up 
• Access to trusted vendors & Venues 
• Caterer Florist Wedding Designer DJ/Musicians Photographer Videographer , etc.

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• This full planning package is our " No need to fear Motha is here" also known as " White Glove Service" for couples who need assistance from minor details to major decisions when it comes to planning. This package is great for couples who have little to no time for  planning on their own and would need WTO to plan entire event from start to finish This package is the “Mother” of them all with dotting every “i” and crossing every “t”  from picking colors, to themes, to selecting vendors, etc.  Full planning with WTO takes approx. 400 plus hours of planning time. We research, book, and vet the perfect vendors and team for you. This is the perfect package to ensure your wedding day matches exactly what you’ve always dreamed of.  This package includes Management and Semi Packages plus the details below.  

 Investment Starting at $6500.00

• Creation and Management of budget via client portal
•  Create a detailed Master timeline for all wedding day events 
• Point of contact for all vendors needed from start of 
•   contract
• Create a custom Master Timeline that is digital (paper free environment)
• Six scheduled in person meetings or (virtual) with couple to plan and create vision including tours, tastings etc.
•  Limitless correspondence via scheduled phone call, text, or email 
• Access to custom client portal for task manager, budget, notes 
• Management of RSVP for guest count  
• Assistance with Styling couple upon request
• Onsite for rehearsal(1hrs max) ceremony and reception(10hrs) (Does not include break down and clean up unless added to package) 
• Manager of Events during ceremony and receptions 
•  Coordinate Wedding ceremony and reception 
• Coordinate with photographer to collaborate shoot time with Master timeline 
• Coordinate with DJ/musicians to collaborate music with Master timeline 
• Manage all vendors and take them to designated area for set up
• Run of Show Ceremony Line Up/ Orchestrate reception special moments etc. 
•  Available to assist in planning all wedding events leading up to the wedding (Example :Bridal shower, Rehearsal dinner set up etc.) additional fees will be added
• Assist with creative planning and custom design wedding favors Research, Book, and Set up Venue tours and food & cake tastings.  
• Digital Design Look-book Proposal of how day will look and feel 
• Coordinate with Designer to develop floor plan layout 
• Payment reminders for vendors and Stationary Send Outs
•  Negotiation of vendor contracts as needed. Assist with creative planning and custom design of all stationary items(Save the dates, Wedding Invitations, etc) 
• Assist with packing all personal items for bride and groom for easy send off 
• Set up special event decor such as; escort cards, favor table, placing menus, guest book, etc. 
• Assist with vendor quotes and bookings 
• Access to trusted vendors Venues Caterers Florists Wedding Designers DJ/Musicians Photographer Videographer Inquire Now 

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WTO has some of the best relationships with Nashville's  Best Designers in the industry. The best thing about allowing WTO  to design your wedding is that we custom create a specific design to your taste, style, and budget and collaborate with one of our trusted design vendors

Custom Package starts at $12,500.00 minimum of 125 guest for weddings below are the basic essentials for a design package 

• Create a detailed mood book/folder for your vision or theme
•  Create floor plan layout for effective design 
• Complete set up and break down of all inventory
• Design Decor Presentation of your vision
•  Supply all linens & essential rentals  
• Charger Plates 
•  Premium Cloth Napkins
•   Welcome Table linen & Sign  
• Gift & Favor Table linen & Sign 
• Welcome Signage 
• Stainless Steel Cake Knife Set 
• Unity Candle table set up with linen 
• Advises color palette guidance 
• Attends venue space to visualize vison of wedding Design &More  

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These items can be added to any  planning/ coordination package above. 

• Bridal& Groom Suite Pre Ceremony Brunch starting at $25.00 pp (Depending on menu)
• Custom dessert/candy treat buffet or dessert food truck
• Custom create professional Timeline for vendors and wedding party $185
• Book accommodations for out of town guests with with our WTOW&EP Travel Agent Custom design seating chart  Honeymoon booking with WTOW&EP travel agent( discounted rate) 
• Set Up of simple candle and or premade centerpieces only DIY /Break down and clean up of facility (break down of tables & chairs, bussing tables, taking out trash) 1000.00& up 50 guest if more guest price will increase
• Flipping Fee tables & chairs $300 for guest of 150 fee will be added for higher count.
•  Coordination fee by hour $150.00 minimum of 4hours *This can only be added on to wedding package. Other Occasions are welcome.
• Travel Planning & Coordination Package is customized per destination
• Micro Wedding Package 40 Guest max. Simple Clean Design & Decor, Planning & Coordination and Food 10k Min

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We Plan more than weddings, We Plan Milestone Birthday Parties, Proposals, Galas, Baby showers, Bridal Showers, Special intimate Anniversaries parties, Corporate Events & more

Our WTO experience is known for you showing up and celebrating with your guest and let WTO handle the rest

Special Occasion  Planning Package 

Investing Starting at $800.00 

Starting price reflects 25 pp price will increase on guest count and nature of event

• Create Budget for your Occasion
• Research Suggestions on Venues, Vendors, etc
• Help with Vendors that meet your style, quality, and price point
• Organize the logistics of your event
• Coordinate and Manage your event including vendors
• Create a custom digital timeline 
• Help with creation of vison and design 
• Onsite for event for max of 5hours (more hours can be added)
• Access to WTO preferred vendor list (WTO Production Team)

Venues

Bakery

Live Band/ DJ

Up lighting 

Design 

Florist 

Rentals

Photo/video

Hair 

MUA  

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